1) Any person affected by the information SSS publicly disseminates, as intended by Section 515, may request the timely correction of that information.
2) Any "affected person" may submit a timely request for correction to the Office of the Director of SSS, who will direct the request to the appropriate Directorate Head for consideration.
3) The request for correction under Section 515 and these guidelines must
Be in writing;
Clearly explain how the person is an "affected person," as defined by these guidelines;
Clearly identify the information dissemination product that needs to be corrected for failure to meet SSS or OMB standards;
Clearly identify the information within that product alleged to be incorrect;
Suggest and explain appropriate corrective action, including the justifications for the changes or other remedial actions being sought;
Identify the comment writer and how to contact him or her; and
Be clearly marked "Information Correction Request" and addressed to: Selective Service System, National Headquarters, ATTN: Public and Congressional Affairs Office, Arlington, Virginia, 22209-2425. The request can also be emailed to email@example.com.
4) If the information disseminated by SSS and contested by an affected person was previously disseminated by another Federal agency in virtually identical form, then the complaint should be directed to the originating agency.
5) Once an Information Correction Request has been received, it is SSS' intention for the Office Director (OD) to respond within 60 days, beginning at the time of SSS receipt. The OD may extend the response period for an additional 30 days if: the OD determines an extension is appropriate, and promptly provides the requestor the reasons why more time is needed. Such reasons may include the need to review multiple records encompassed by a single request, or the need to consult with other Federal agencies that have a substantial interest in the information at issue and the change being sought. In cases where the SSS disseminates a study, analysis, or other information prior to the final SSS action or information product, requests for correction will be considered prior to the final SSS action or information product in those cases where the SSS has determined that an earlier response would not unduly delay issuance of the SSS action or information product and the complainant has shown a reasonable likelihood of suffering actual harm from the SSS' dissemination if the SSS does not resolve the complaint prior to the final SSS action or information product.
6) Once received, the OD shall initially determine whether the request meets threshold requirements for standing, such as whether the request:
a. Is timely;
b. Is from an "affected person," as defined in these guidelines;
c. Is appropriately directed to SSS;
d. Alleges errors in information subject to correction (i.e., implicates information" as defined in these guidelines); or
e. Reasonably describe
(1) the information source,
(2) the information alleged to be incorrect; and
(3) a suggested remedy, including justifications for
the remedy being sought.
f. Contains information from the comment writer to facilitate his or her contact for response.
7) If the OD determines the request does not satisfy one or more of the threshold requirements for standing, the OD will respond to the requester explaining why the request was deficient. If the request was deficient due to an insufficient description of the disseminated information source or the information alleged to be incorrect, as a matter of discretion the OD may advise the requester what additional clarification is required and provide a reasonable time for a proper clarification to be submitted. Otherwise, the OD shall determine whether the request for correction has merit, as well as the type of remedy that is most appropriate for the alleged error at issue, if proven. Given the multiple types of information that may be involved, as well as the wide range in possible levels of the information's importance, a great variety of remedies may be appropriate. The OD has discretion to implement the requester's suggested remedy, or to choose another remedy the OD deems most appropriate in the given circumstances. The OD will respond to the affected person with an explanation of the decisions that were made on both the error at issue and the remedy, if any, selected to address it.